Faculty and staff members - Types of Support and Accommodation

Types of Support and Accommodation

The following support and accommodation are currently available to individuals with disabilities. Please contact Disability Services Office (DSO) if you require support and accommodation not listed.

General Support:

■Consultation for support
Consultation is available as needed to those in charge of department/division support implementation and from DSO coordinators.

■Communication and coordination with colleagues, superiors, and subordinates
Matters requiring special consideration during work are discussed beforehand and reported to the colleagues, superiors, and subordinates by those in charge of department/division support implementation.

■Information on assistive technology (AT) and other equipment rental
Click here for lists and details of AT rental:

■Improvement of on-campus facilities
In response to requests from students, faculty, and staff members, facilities are checked and adjusted as needed for accessibility. The DSO staff regularly inspects physical accessibility in promoting campus-wide barrier-free access.

■Office and meeting room seat reservations
■Barrier-free access of faculty and staff accommodations
■Click here for information on faculty and staff accommodations:

Support for Faculty and Staff Members with Visual Impairment / Blind:
Support staff members provide the following assistance. Some assistances may be implemented by student support staff members.

■Guidance assistance
Support staff members provide orientation to faculty and staff members with visual impairment going to unfamiliar places on campus or classrooms.

■Texts in alternative print formats
Printed materials are enlarged as needed for letter size, font, and contrast, and are translated into Braille. Electronic and other texts on file are translated into Braille using automatic Braille transcription software. Some translation of books into Braille is contracted out to companies outside of the DSO.

■Converting printed materials into electronic format
Print information is converted into electronic format to be used with speech synthesis software/text-to-speech software or Braille transcription software on PCs.

■Transcription
Sections needed from books and other educational materials are read aloud and recorded, and provided on CD ROM.

■Proofreading, layout adjustment, etc. of created documents
Support staff members correct kanji conversion in sentences written using PCs or make easy-to-read layouts.

■Person-to-person reading (Readers)
Support staff will work as readers in orally providing literature, materials, and documents needed by faculty and staff. University libraries such as the General Library and Komaba Library have reading rooms available for person-to-person reading.

■Scribes and Readers
When procedural documents must be filled out, support staff will read and fill out forms for faculty and staff while respecting and protecting their privacy. Support staff is available during classes or meetings to assist in reading information presented on the blackboard, projector, etc., and will also be able to take notes to read aloud later.

■Assistance in retrieval, filing, binding, etc., of literature and materials
For library research, support staff may accompany faculty and staff to the library to find and borrow materials, and to copy, file, and bind printed materials for research use.

■Acquisition of information such as circulars and posted notices
Arrangements required to obtain posted notices on bulletin boards, for example, are made by individual departments/divisions and the DSO.

Support for Faculty and Staff Members with Hearing Impairment:
■Note-taking
At meetings, training sessions, and other occasions for work, two note-takers take turns writing down orally presented information.

■Computer-assisted captioning
At meetings, training sessions, and other occasions for work, two computer-assisted captionists take turns inputting orally presented information using computer. Text transcription software is used.

■Sign language interpretation
At meetings, training sessions, and other occasions for work, the sign language interpreter simultaneously interprets orally presented information into sign language. As needed, sign language is simultaneously translated into voice by the interpreter.

■Transcription
Recorded contents of meetings and training sessions are transcribed afterwards by support staffers and are supplied in character data. Audio materials used in meetings and training sessions may be obtained beforehand, which are transcribed, to be transcribed and supplied in character data.

■Insertion of captions – closed captioning
When video materials without closed captioning are used in meetings, training sessions, and other occasions for work, support staff members are asked beforehand to transcribe and to insert captions in video materials. If insertion cannot be completed in time, transcribed material is supplied in the form of character data.

Support for Faculty and Staff Members with Orthopedic / Mobility Impairment:

■Personal Support
When a professional assistant does the work, the department/division and the DSO dispatch an assistant and arrange for dispatch and the payment of necessary costs based on consultation.

■Mobility support (on-campus mobility)
The professional assistant or student support staff provides assistance when moving around campus is difficult. Tell the support staffer at the site exactly what assistance to be needed.

■Reservation of a parking space
A parking space is reserved when car commuting by car is permitted.

■Provision of classroom access
Coordination and adjustment to ensure access to classrooms are made through change of classrooms and facility improvement, etc.

■Provision of waiting rooms
When waiting rooms are needed, department/division faculty in charge of support implementation makes necessary arrangements.
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